With the popular concept of doing work from home after the Covid-19 Pandemic, the companies have started thinking about employee monitoring software
Remote working is not a new concept in the business world, and corporations have been engaging remote workers for many tasks. However, during the Covid-19 Pandemic, companies hired freelancers and remote workers to complete their tasks and generate business. And now, when the pandemic is ending, many enterprises think that they can save on rent while keeping freelancers and remote workers engaged. More importantly, they can secure many resources, like the internet, computers, and electricity. Therefore, they love hiring employees that love to work from home.
The reality is that businesses suffered a lot during the pandemic. Numerous challenges were in front of them, like low productivity, a less focused workforce, hesitance of employees to coordinate with other workers, and work-from-home employees. These reasons encouraged the organizations to start thinking about solutions, like productivity monitoring software.
However, while discussing the current situation, some are confused about using employee activity monitoring software and its future. Let me clarify that the future belongs to this software because monitoring computer activities is a new norm to monitor what employees are doing during office hours.
Here, we plan to discuss the current performance and benefits of the employee monitoring system and the future of this software. Let us discuss this topic in detail!
An employee monitoring system helps the management keep an eye on all the activities performed by their employees during their office hours. These solutions measure the productivity of all employees to determine the overall performance of an employee on a daily, weekly, monthly, and yearly basis.
Monitoring software is also popular in organizations due to its feature of employee attendance. It helps companies keep an eye on the start and end timings of an employee. With that, they can also observe total working hours, days of absence, and holidays that an employee has availed out of the total number of allowed holidays.
The information collected from these monitoring solutions is critical because the companies can observe all employees in real-time and make necessary decisions when they think so. However, there is not a single solution. Here, we are discussing some of the benefits and advantages of employee monitoring software:
We have developed a list of advantages that you can avail while using monitoring solutions. Let us go through it!
When your employees know that a system is monitoring them, they try to avoid non-productive activities. When it happens, you find that your employees have been performing well. They do not waste time that is quite popular in those organizations where this system is not deployed. This system works exceptionally well when you pay your employees on an hourly basis. In this way, you pay your employees according to their hours in front of the system. It means that you can save money when you use productivity monitoring software.
Efficiency becomes more relevant when you have engaged your employees in a specific project. It helps you complete the project within the deadline. An employee monitoring system can keep an eye on all the teams involved in a project. It means that you can calculate the right amount of work that a team should perform and produce. In this way, you make the whole work transparent and productive.
Having an employee monitoring software means that you know the exact situation of the tasks assigned to a specific team or employee. With that, you can also calculate the overall performance of this team. It helps you make decisions because you are well-informed. It helps you increase the team, replace the employee, or improve the overall performance by announcing initiatives for the team or employee.
Monitoring is not the only task that these systems provide to the organizations. You can also enhance employee engagement. It is because the employees can communicate with each other and immediate managers more convincingly. This system also helps you know the progress of different projects when you require it. Furthermore, an employee monitoring software helps you automate manual activities, assign tasks equally to all team members, and improve transparency. When there is a transparent system, the employees feel more comfortable, increasing productivity and employee engagement.
The supervisors and top management need accurate and in-time results. With manual reporting, they cannot do so even after more effort to generate results. Therefore, they try to avoid those tasks that cannot add value to their performance. It means that they ignore accuracy and precision in the assigned tasks. An employee monitoring software, automated timesheets, and well-organized operations and workflows help them monitor the performance of their teams and report accordingly. In this way, the companies can get more accurate and precise results.
When an organization decides to incorporate employee monitoring software, it wants to ensure the security of company information, track the attendance of all the employees, monitor the performance of all employees, measure productivity, and produce reports to calculate appraisals. It also helps you monitor employees’ daily activities, internet usage, time management, and laziness. However, when an organization implements this software, there can be some challenges in front of them. In the following lines, we will discuss them separately:
When an employee knows that a monitoring system has been installed to monitor his activities, his trust is shattered. He thinks that the company does not trust him. It can damage his morale that becomes difficult to address for the companies.
When you are under surveillance and monitoring, you cannot be comfortable. To address this issue, the employees work harder and put in some extra effort. When they try to do so but cannot achieve their target, they suffer colossal stress that can damage their performance and productivity.
As described earlier, employees do not feel good when they find that the company does not trust their activities on the premises. When they think so, they become demotivated and unsatisfied. In this way, they start thinking about other ways to avoid it. In some cases, they also start thinking about finding a new job where such surveillance is unavailable, or the company trusts its employees.
Spending time analyzing employee performance is a hectic task while using employee activity monitoring software. Although the companies can make decisions more accurately with this system, the managers need to spend a lot of time and effort.
When you access a specific system, you may reach the employee’s personal information like health information, private emails, and bank accounts. In this way, you may misuse the information that becomes risky for the employees. And if some unauthorized individual finds his way to explore this information, the chances of hacking can also be increased.
In some cases, you may also face legal circumstances in accessing a specific system to monitor the activities performed here. It becomes more critical when some information has been leaked unintentionally or illegally without informing the employees.
Future workplaces are going to be great. Using artificial intelligence and machine learning, the workplace of the future will employ intelligent employee monitoring that will be able to do the following:
Now, we have discussed both the benefits and risks that are involved in using monitoring software. It is time to discuss the future of productivity monitoring software. Let us start now!
It is for sure that future employee monitoring software can monitor employee’s behavior at a specific time. In this way, the companies will know the reasons behind the low performance. Furthermore, the companies will estimate security-related threats and behavioral anomalies.
It is expected that future monitoring software will be equipped with accelerometers. It means that the management can track employees and collect data to know what employees discuss. These monitors will also help determine those groups, which are more critical and ignore others.
It means that the monitoring systems will identify happy and unhappy employees in the organization and its reasons. When such information is available to the management, it can keep all employees satisfied to reduce resignations and replacements.
Some projects, jobs, or assignments are more challenging than others. When an employee finds a specific job demanding, he may lose the way to make the project difficult to complete. It can create physical or mental issues in the employees. To control this issue, future monitoring systems will be equipped with intelligent suggestions. These suggestions can help employees understand the issue, keep focus once again after taking a break, and minimize their challenges during work.
The current monitoring systems can also perform this task. However, future systems will have some improve processes to recognize good employees. Moreover, the companies also want to recognize the employees with faces and identify their location. Additionally, the impact of sensitive equipment use by our workforce on our environment will also be calculate by using employee monitoring software.
Now, we all know the value of employee monitoring software, its advantages, and future developments. It means that we have determine the value of productivity monitoring software and future changes, which can be incorporate into the software. Until now, monitoring software is considered the game-changers. And when the future solutions can be more advance and more robust, no business will be able to avoid this software to incorporate in their organizations.