What is Good, Bad, and Ugly in Productivity Monitoring Software?

Like it or not, companies still have some concerns and questions about productivity monitoring software. The monitoring and tracking experts have already written hundreds of articles to answer these concerns. However, many business owners are not satisfied until now. They do not know how much they can monitor and what are the limitations of employee monitoring software. They also find difficulties in balancing their needs, software features, and their employees’ expectations.

Monitoring the computer activities of your employees can be tricky. Sometimes, using these monitoring tools can become a headache, especially when employees think their privacy has been compromised. Using monitoring tools becomes more complicated when remote workers show hesitance in accepting it. Therefore, the managers need to develop confidence among employees by showing them that an invisible red line has been defined.

All the above-described issues make business owners conscious before installing employee activity monitoring software. And some of the concerns of the employees have also been mentioned above. So, to tackle both and address their concerns, we have decided to discuss good, bad, and ugly things about the best free EMS software.


productivity monitoring software


Let us go through all of them!

The good in productivity monitoring software

Technology has provided many sophisticated ways to the companies that help them track their employees. For example, they can install a high-definition camera and wristbands to map out the movement, intelligent devices, time tracking systems, and GPS. It means that companies have numerous opportunities to track their employees, observe their behavior, and monitor their performance.

However, the issue is the trickiness, which is involved when using employee monitoring software. Factually, using the best EMS software is quite challenging due to numerous reasons. For example, employees do not have a good perception of these solutions. They think that the management is trying to develop unnecessary pressure on them. They wrongly believe that accepting these solutions means that they are compromising on their privacy. So, the administration must balance the whole situation.

Another issue is that there is no culture of monitoring through software. While talking about the employers’ concerns, they think that this system can be costly for them. Furthermore, they are not sure about the security of these monitoring tools.

Despite the questions, concerns, and issues related to productivity monitoring software and finding the right balance to keep employees satisfied, it is for sure that these monitoring tools provide numerous benefits. When business owners read the benefits, they easily seduce and start thinking about digital monitoring. They understand the value of compliance, security, and improved performance that employee monitoring software provides.

When productivity improves, it is evident that the company starts generating more revenues. In this way, the company can also start thinking about its protection. A study says that a company with 500 employees can save about one million dollars in a year while using employee activity monitoring software. It happens when a company is monitoring computer activities for only half an hour a day. So, we can easily say that the best free EMS software helps control expenses and increase revenues.

The bad in employee monitoring software

Until now, we have discussed some real and considerable benefits of using productivity monitoring software. However, the issue associated with employee activity monitoring software is that the management can lose the trust and engagement of the employees while using these monitoring tools. So, gain in productivity is balanced with the loss in productivity due to demotivated employees.

Employee engagement and trust are the assets of the company. However, both these features are more compromised when employees know that using employee monitoring software means that they have compromised their privacy. When they are continuously monitored and that their company is behaving like a “Big Brother,” they lose their confidence and morale.

According to a survey, many freelancers, content writers, SEO experts, and digital marketing specialists think in the same direction. When they are monitored and know it, they cannot perform to their maximum skills. Here are some real effects on their performance due to the best EMS software:

  • The employees start thinking about leaving the job.
  • They can be under tremendous stress during office hours.
  • Many employees who stop experimenting with new things are forced into identical working habits.
  • Their morale remains at the bottom that can increase turnover.

If any of the above-describe issues has been establish among your employees, you have destroyed your company culture. To overcome this issue, it is a must for the managers to remain connected with their employees, examine productivity monitoring software, and resolve problems of the employees if they have due to monitoring computer activities.

How to resolve issues related to employee activity monitoring software?

For that, the managers need to ask the following questions from their employees:

  • Do we cross the red line associated with your activities through monitoring tools?
  • Have we shared a solid ethical framework with you relate to your privacy?
  • Is the communication between the management and employees transparent?
  • Did we make your breaks a part of your productivity or not?
  • Is our employee monitoring software beneficial?
  • Do we need the best EMS software?

The above discussion has confirm that employee monitoring software is beneficial only when you have taken your employees into confidence. If they know why you have incorporate the best EMS software in the organization, and they will be secure in its presence, they will welcome it. Conversely, they can become demotivate, which can be devastating for the organization.


employee monitoring software


Related Articles: Why Use Employee Monitoring Software To Improve Productivity?

The ugly in the EMS software

The worst part of monitoring computer activities is when you try to implement it on remote workers and freelancers to get their insight.

Although using employee monitoring is tricky, you can implement it quite easily in a standard office environment. However, when you try to implement it on remote workers, it can become a challenge for you.

The reason is that freelancers are their boss, and they do not accept any surveillance outside. They think that they work with the company on their demands. And when you try to capture their screenshots and calculate their timings on your job, they react.

It means that screen capturing and time tracking can irritate remote workers. They think that their clients have no right to monitor them in this way. The reason is that they deal with numerous clients simultaneously. However, you can convince them by mentioning everything with his rights and responsibilities. It would be best if you said to him that it would help calculate the payrolls more effectively to appreciate, according to his efforts.

Let us discuss some other issues due to which people do not like screen capturing and time tracking.

An employee monitoring software can work like spyware crap, capturing screenshots and recording all its activities. In this situation, no one loves it. Freelancers think that productivity monitoring software creates a trust deficit between them and the client. It means that the relationship between both remains at the stack, which is not suitable for businesses.

Another crucial point is that many consider employee activity monitoring software unethical. Freelancers may raise the question that they are selling their services and not their time. So, it is not ethical to monitor their time.

How to find the right balance?

We have discuss all the pros and cons of productivity monitoring software. So, we can manage the situation as a manager more effectively. However, before everything, business owners need to finalize whether they want tracking or not. When they confirm that monitoring computer activities has become essential, the managers need to negotiate with all employees and remote workers.

So, as a manager, you need to consider the following things before considering the implementation of the best EMS software:

  • Employee monitoring should be according to the company’s legitimate business interest.
  • The monitoring tool should not violate the privacy of any employee as committed.
  • You need to develop a well-written policy that should also be share with all your employees.
  • Written consent of all the employees must be available to you with their signature.
  • The use of employees’ data relate to their activities must be treated confidentially.

Overall, it means that your employees must be happy with your monitoring activities. If they have any concerns, the managers need to discuss them with them in detail. Another crucial aspect is that the managers must not rely totally on productivity monitoring software and use other sources to evaluate employees.

Finally, we need to understand that the employees can be seduce and persuade only through incentives and benefits. So, when you have decided to use productivity monitoring software, you also need to consider some essential things to develop employees’ trust.

First of all, you need to develop an open and transparent communication channel. Here, all can discuss their issues and concerns and give feedback. Second, you need to provide real opportunities to all your employees to grow within the organization. Third, provide the require training and learning opportunities for professional growth. Last, it would be best if you offer them market-competitive salaries.

We assure you that these activities will provide you with the balance you are searching for while implementing employee monitoring software.

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