Although we tell all our clients that employee monitoring software can improve your business productivity curve, it does not happen all the time. The reason behind it is that mostly, the company management does not know how to use productivity monitoring software to generate requirement results. Therefore, we have decided to tell you the importance of tracking employee productivity and the procedure you need to follow while monitoring your employees.
First of all, we need to understand why we use employee productivity monitoring software.
Humans are not machines. Therefore, you cannot expect the same results at the exact timings from all employees. In some hours, they perform exceptionally well. However, they may be below average in different timings. Situations like mood, motivation level, stress, pressure, and disturbance affect an employee’s performance.
The above discussion has confirmed that productivity cannot be measured in numbers. Therefore, using employee activity monitoring software becomes essential to keep employees on their toes during office hours. Thus, some solid reasons force the management to start using employee monitoring software.
Here, we will discuss some of the top reasons that force the companies to start monitoring the computer activities of all the employees.
It has been observed generally that even top performers can give low performance due to distraction. However, it may put pressure on your business. The reason is that unproductive employees waste time and money. Even the best free EMS software tells us when our best employees do not perform well. In some cases, we can also understand the reasons behind the low performance. When management is informed about the causes, it can significantly save money and time.
Using productivity monitoring software does not mean that you can track your employee activities. It also helps you get insight into other information that is not observed closely in routine. For example, you can calculate idle time, attendance, task completion time, and many other things that you can consider.
No management loves to micromanage employee activities. However, correct productivity conclusions are a must to appreciate a specific employee or implement restrictions on others. Using employee activity monitoring software means you do not need to disturb your employees persistently. It is because these tracking solutions can work for you without taking your time and disturbing your employees.
Choosing the best EMS software means that you are on the right track. However, if you do not know how to use these tracking solutions, you cannot maximize the results. Therefore, in the next section, we will give you some fascinating tips that can help you boost employee performance. So, read these instructions carefully and follow them attentively:
First of all, we need to identify what we expect from employee monitoring software in future. When we understand it, we can extract the maximum out of even the best free EMS software.
So, when you incorporate tracking software, you need to understand that you can stay connected all the time with your employees. It means that you can check the performance of all the employees daily. However, it does not mean that you are going to micromanage. In this way, you can develop trust within employees that you value them and appreciate their excellent performance. With that, you can also understand the motivation and mental levels of the employees without disturbing them much.
For example, after assigning a task, you do not need to check their daily status. The best thing here is to ask questions about the accomplished studies, issues faced during working hours, assistance if required, and completion time.
Mostly, the management tries to keep an eye on the hours an employee spends in front of the computer. The experts consider it the most significant blunder on behalf of the management. The best practice here is to focus on what an employee has achieved during office hours.
Checking login and logout timings and total working hours do not tell you the whole story. Some employees produce more fruitful results even in fewer working hours. On the other hand, you may find many employees in your surroundings who show that they remain at their desks. However, when you check their performance, there is nothing that you can appreciate.
So, do not judge your employees by observing their working hours. Completing a task within the assigned time is the best where office hours do not matter. Some top organizations follow this tactic and generate results better than competitors. For example, if you have given a task to an employee and expect that he will complete it in eight hours. Now, if he has finished it three hours before, you can give him the leverage to leave early. It will keep him motivated in the future, where you can engage him in more productive tasks.
Confusion in performing tasks always creates productivity issues. It happens when management does not express what it is expecting from its employees. So, clearly define your objectives related to a specific task, your expectations from the employees, and the required results.
For example, you have two tasks in front of you that should be completed. However, you know exactly which job should be completed first. So, when you assign tasks, tell them the priority task as well. With that, you can also clarify the timeframe in which you want to complete both tasks.
An employee monitoring software helps you in this case so that you can mention both the tasks with specific deadlines and objectives to achieve by completing these tasks. You can also guide your employees via this tracking software about the realistic way to reach the final results. Other instructions can also be given by using the best EMS software.
Performance measurement does not mean that you have a plan to degrade your employees. When you incorporate productivity monitoring software in your organization, you want improved performance. With that, you also need to keep our Tip 2 in your mind. This tip tells you that quality must be preferred over time.
An employee monitoring software tells you, top performers. And if you want the same performance from other employees, you must give incentives and bonuses to top performers. We assure you that it will encourage other employees as well. It means that you can expect much better results in the following report.
When you monitor computer activities, you can figure out why some employees are below par. The best productivity monitoring software tells you the route cause, which can be a particular application. So, if underperforming employees are using specific social media pages or applications, you can implement restrictions to divert their attention towards assigned tasks.
Generally, the companies have scattered communication channels. However, the best practice is to use upfront and transparent communication channels to distribute messages and respond to employees. The best EMS software offers a centralized communication portal to develop coordination between the management and employees.
Here, it is necessary to mention that sharing honest and authentic information with staff members helps develop strong connections. It also helps organizations keep all employees on board to achieve business goals. And when individual and organizational goals become the same, success can be only a few steps away. More interestingly, transparent communication can be the best tool to make it possible.
The primary purpose of employee activity monitoring software is to measure the performance level with the help of data. However, your approach must not be robotic. It would be best if you also gave value to every individual’s emotions, compassion, humanity, motivation, and persona.
For example, if one of your employees has been the best performer in previous months, however, his current performance is not up to the mark, you need to identify the reasons with an open mind. Here, we want to say that do not make bold decisions on one month’s performance. A better approach is to allow the underperforming employees to improve. And if you find some improvement, give him another chance. It will help employees be motivated all the time, and your organizational performance will improve a lot.
You need to keep an eye on performance all the time. Daily observation and monitoring can help you calculate overall results. However, you can generate fruitful results only when you are clear about your short-term and long-term goals. With that, it is also necessary that your employee performance must match your organizational goals. It means that you must have data that tells you how much time you need to achieve your goals with your current version. With that, you must also have information that tells you the percentage of performance, which you must increase to achieve your organizational goals within the projected time.
Using employee monitoring software allows you to keep an eye on employee performance. However, the purpose of the best EMS software is to develop coordination between the management and employees. Monitoring tools provide a bridge that fills the gaps between the two sides. Therefore, the companies need to use tracking tools to improve employee performance and not ditch them.
To effectively use the best productivity monitoring software, you must follow all the instructions carefully given in this article. We assure you that these tips will help extract the maximum results out of employee activity monitoring software.