Data breaches from employees have been quite common since the introduction of technology in organizations. We can listen to a lot of news in our surroundings in which the news channel tells us that an employee has been caught red-handed while transferring data. Generally, the IT staff and business development executives are involved in data breaches. The reason is that these employees use computer systems and access company data. Therefore, controlling data breaches remains an issue. However, it wasn’t easy to manage in the past, though now, introducing an employee monitoring system has changed the whole concept of employee monitoring.
Data Breaches Fear – Important Guide for Employee Monitoring Systems
Some business owners have a mindset that it is humanity that prevents people from data breaches. However, we do not think so. It is because the opportunity allows the employees to think innovatively. When all the data is easily accessible to everyone, only a few people there can stop themselves from involving data breaching activities. We need supervision to keep all the employees within their limits and boundaries.
Some companies prefer to hire a supervisor to control malicious activities. He needs to monitor all the activities and operations of the staff. However, it is not even possible for the supervisor to keep an eye on all staff members all the time. We think this way because the human element cannot provide security to your organization around the clock to all employees. Companies use numerous techniques to keep all employees alert and monitor their active hours and data breach. Here, we want to mention that EMS software is the best to keep an eye on your employees and their activities.
Techniques to Avoid Data Breaches Using EMS Software
Many companies have already been using techniques and tools to block emails, specific websites, and internet access or allow the internet in particular hours, days, or shifts. Some IT experts think that blocking some websites can be the best option for avoiding data breaches. However, we have observed that the employees now have advanced and updated knowledge regarding website use in case of blocking a specific website. Therefore, we recommend using employee monitoring software with all those features that control data breaches, monitor employee performance, and supervise around the clock. In this way, human supervision can also be minimized.
- In recent years, employee monitoring software has been developed a lot.
- The best feature of this EMS software is that invisible monitoring operations can be conducted more efficiently and effectively.
- These systems can tackle all those situations where monitoring and supervisory are necessary.
- These solutions also keep your data secure and protect it from all unauthorized individuals and malware.
Here, we mention some of the features and facilities that you can get while using EMS software:
1. Controlled Data Breaches & Internet Access
This feature helps you get more control over your staff. With it, productivity monitoring software keeps an eye on what your employees are exploring, opening, and using on the internet. In this way, you can control unnecessary use of the internet. All employee monitoring systems have policies to control internet access. However, all help you keep your employees engage and keep them away from time-wasting activities. So, you can improve the speed of the internet and the performance of your employees and also find out where your data breachers are.
1.1. Tracking the Internet Usage
Employee monitoring software with browsing software provides you with all the details that belong to the usage of a particular employee. An organization can also calculate the quality and quantity of the websites with all graphical and tabular reports regarding website use at a specific time can also be calculated. It helps keep all the employees alert and controls them to involve in time-wasting activities. The EMS application saves all the detection records and generates reports to fix the responsibilities in case of any violation or suspicious activity. The overall performance on a weekly, monthly, quarterly, and yearly basis can also be examined and used for performance-based bonuses and penalties.
2. EMS Control Unwanted Data Breaches
Some employees may also be involved in the unwanted usage of computers, data breaches, or laptops. An employee monitoring system helps you control it. For that, it tracks all the activities or unwanted tasks of all the employees. It also provides you with all the details with the help of monitoring the computer screen for a specific period. Having such a solution is a blessing, and you can keep your employees away from all those activities that look harmful to the organization. While discussing fixing the responsibility in case of some mistakes made by an employee or a group, EMS software can be the best. In this way, finding errors and rectifying them become more effortless. With this system, an organization can record its performance and progress. It helps reduce costs, increase speed, and save time simultaneously.
2.1. Computers Virus or Data Breaches Detected Using EMS Software
The most disastrous situation arises when you find that there is malware or virus in the office system. Although anti-virus software is installed, you can only handle this issue with anti-virus software or a malware detector. You can resolve it by using EMS software. We claim it because these tools have a proper browser control mechanism that can block those internet websites, which can harm the system. Sometimes, we try to access other computers or devices. If there is a virus or malware in that particular device, the employee monitoring system detects it and blocks access to that device.
It is a general saying that employees become an asset to the company after some time. In some scenarios, they are considered the most significant asset. However, monitoring is still required to keep them on their toes and extract the maximum from their performance. For that, an organization must have an ideally chosen employee monitoring software that can update you around the clock about all the activities performed on the office machine. It not only improves the performance of the employees but also gives a boost to their business productivity. It saves the company from cyber threats.
You can prevent data infringement by;
- Installing a firewall in the system.
- Installing EMS provides you with cybersecurity.
Three common causes of data breaches are as follows
- Insider threats: someone inside your company try to steal the data and harms the company.
- Vendors: some other company you work with gets access to your data.
- Cyber theft: hackers try to steal your data.
You can improve your system security or install EMS, which will provide you with cybersecurity and send alerts when an unauthorized person tries to steal information. It also sends notifications when you try to access the file you do not suppose to access.