What You Must Know Before Using an Employee Computer Activity Tracker?

The employers or management should have an idea about different methods to monitor the employees, ranging from an employee computer activity tracker to video surveillance. The main goals of this monitoring are to increase productivity, manage company resources and prevent data loss or unacceptable behavior.

International Data Corporation (IDC) research shows that employees access the Internet for personal use for up to 40% of their work time. The most time-consuming activities are social media and shopping sites; about 60% of online purchases are made during work hours. So, management should have installed employee computer activity trackers to keep them in check.

You Might Think That What If There Was No Employee Tracking?

To be honest, this situation is unlikely to yield good results. The possible outcomes are as follows:

Employees Would Stop Working

The most apparent and common outcome can be expressed in one sentence. While the cat is away, the mice have a part. When managers can’t keep up with things, things go wrong in the company. People start to procrastinate and become demotivated.

Exceptionally, there are some employees who are highly motivated without external control. Not all the employees are same as not all the fingers are equal. So, the simple law of inefficiency applies when employees are not Productivity Software.

Lack of Employee Control

Procrastination is the biggest problem, but it is not the only problem caused by a lack of employee control. There is another problem which is the lack of understanding of the abilities of subordinates.

Let’s look at some typical situations.

  • A person has been hired after an interview in which they have shown themselves excellently. However, they cannot carry out their assignment when they take charge because they lack sufficient skills.
  • A subordinate get promotion (or is given a more complex job than usual) and cannot cope with the new responsibilities.
  • The employee was doing a good job, but something happened in his/her life, and his/her work quality and performance deteriorated.

If you don’t keep an eye on your employees directly, you won’t know about problems such as project failures or bad products until much later.

Management is Not Aware of the Failures

The standard vertical management chain is as follows. General Manager – Department Head – Incumbent. In this vertical chain, senior managers often only know what middle managers have told them in reports or memos.

In this case, the problem is apparent. Department heads can;

  • Deliberately hide things so that the department’s performance looks good on paper and they can get a personal bonus.
  • Firing or forcing the firing of employees who are beneficial to the company is no objective reason for this behavior.
  • Neglecting something out of simple carelessness or lack of leadership.

These problems could be avoided if information about all employees could be accessed through an employee computer activity tracker rather than through an intermediary.

Pros & Cons of Employee Computer Activity Tracker

The main benefit of employee monitoring is that it increases productivity. Login employees are more focused and motivated at work when they know they are being monitored. 

Pros

However, there are other benefits of an employee computer activity tracker as well. It allows to:

  • Identify inefficient work patterns and unexpected situations (for example, if an employee spends more time on a task than expected).
  • Analyze and optimize workflows.
  • Identify the need to redistribute workloads.
  • Identify training needs.
  • Manage time and attendance.
  • Ensure that employees use company resources wisely.
  • Retain employees by storing unused software and resources.
  • Ensure that team members consistently follow the company’s code of conduct in their dealings with colleagues and customers.
  • Prevent leakage of confidential information.
  • Provide evidence for internal investigations.
  • Improve working conditions.

Sounds good, doesn’t it? Employee computer activity tracker offers employers many opportunities to streamline operations and achieve better results. 

Cons

However, for employees, the prospects for tracking are not always so bright. Here are some of the problems:

  • Employees may feel that the company is violating their privacy by monitoring.
  • They may see it as evidence that they are not trusted.
  • Familiarity with performance management software can cause people to feel overwhelmed and anxious about their work, leading to higher levels of stress and the risk of burnout.
  • Many people use the same devices at work and at home. Employees can consider monitoring an invasion of privacy.
  • If the wrong person has access to it, he can collect and misuse the data.
  • Employers must check and comply with employee monitoring legislation. As an employer, you must be transparent with your team about what data you are collecting and for what purpose.

Make it clear that the goal is not to control but to create a workplace where everyone can do their job and work as a team 

Myths About Employee Monitoring & Computer Activity Tracker

Myth 1:

Employee monitoring is illegal.

The labor laws of almost every country give employers the right to control their employees’ work. Therefore, there is no problem if there are specific provisions in the employment contract or company policy to inform employees of the monitoring.

Myth 2: 

It only monitors problematic employees. 

When you focus on bad performers, good performers can be neglected.

Good performers should be rewarded, which is just as important as punishing those who fail.

Just look at the entire employee population to get a complete picture of the company’s state. This makes it easier to find new ways to develop business processes.

This is why partial monitoring is a mistake, and monitoring must be comprehensive.

Myth 3:

Only management thinks an employee monitoring system is helpful.

Operating an employee computer activity tracker actually benefits the employees themselves, and they receive objective feedback and can create a safe, transparent and secure work environment for all.

Myth 4: 

Employees react negatively to supervision.

In our practice, people do not react negatively to self-supervision but rather to its inappropriate use. Over-management, micro-management, and asymmetries, such as those described in the section on “management failures,” are the causes of resentment. Avoid these failures via the employee computer activity tracker. 

Myth 5: 

It is challenging to control staff.

This used to be accurate, but today managers don’t have to take personal responsibility for each of their subordinates. Automated control systems handle everything, and you only have to make the most critical decisions. Implementing EMS software and an employee computer activity tracker is easier than it sounds, and you can have the system up and running in just a few days.

Keeping track of your employees will help you run your business more efficiently.

Is it Legal to Monitor Employees in the United States?

Yes, employee monitoring is perfectly legal in the United States. U.S. surveillance laws recognize the general right of employers to monitor their employees’ behavior on their work equipment. However, this must be based on sound business reasons. Some states have laws requiring consent. Under federal law, employers don’t have a requirement to inform employees that they are being monitored.

Are Monitoring Policies Mandatory or Non-Mandatory?

Yes, in the United States, policies and codes of conduct are mandatory for all businesses, and monitoring policies are necessary for all workplaces.

  • They must have clear definitions and documentation. 
  • Clearly state how and what the company will monitor. 
  • Require employees to provide written confirmation.
  • Clarify that the use of company property does not create an expectation of privacy.
  • Specify that data not relevant to the business will not be collected.
  • Set limits on the disclosure of personal data to third parties.

Conclusion       

An employee computer activity tracker is the best way to control application usage, minimize unproductive web and social media access, improve attendance, and reduce the cost of lightly used licenses. This technology provides the comprehensive information needed to evaluate the above I.T. activities. Additionally, with this tool, you can assess the actual productivity of your staff, identify the top and bottom performers, and focus on areas for development. However, the technology used is essential. Research the software industry and choose a non-invasive employee monitoring tool such as EMS.

FAQs

Monitoring tools can help you track your computer activities. In the modern era, you can use EMS (employee monitoring software) to monitor activity, time, location, browsing history, and productivity. You can install the EMS software and use its mobile app anywhere.

Yes, EMS is the technology that will help you monitor computer activities, and it provides several other features, including time tracking, live tracking, productivity report generation, and internet surfing history. Employers can track employees by a click on the monitoring app.

Yes, with the advancement in technology, software engineers and web developers produced a lot of monitoring tools that can track computer activities, time, location, and productivity. EMS (employee monitoring software) is the best technology for tracking employees.

You can check your task manager if an employee monitoring tool is running there, or you can check the unusual activities on your computer. In some countries, it is illegal for employers to monitor employees’ systems without their consent.