Increase your work productivity with the GTD method

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Work productivity is the basis of your success, and you always watch for ways to help you keep productivity high. An employee monitoring system can track productivity if you discuss the workforce’s productivity. But the question is, how can you improve performance when you do not arrange and organize the work to be done? However, assembling your work and putting it on a list will set you on the right path. David Allen wrote a book, Getting Things Done (GTD), to help you organize your work habits.

In this blog, you will catch up with ways to incorporate the GTD method and enhance productivity.

Why should you use GTD (Getting Things Done)? 

A book published in 2001, Getting Things Done by David Allen, laid out a methodology for doing things according to your preferences. According to this book, your brain has all the ideas but cannot store them for very long. So, to put all your innovative ideas into action, you must save them elsewhere. For instance, you can type essential things to do in the notepad on mobile phones.

The GTD method says that all the work to be done should be divided into actionable and non-actionable work, and then you can work on it. Before going further, let’s know what is meant by “actionable” and “non-actionable.” Actionable things require action to be done, while non-actionable things do not require action and can be saved or discarded based on their worth.

When you have a lot going on in your mind and cannot decide what to do, the best solution is to write things down. Moreover, you can only succeed once you know how to step onto the pathway. 

Productivity, performance, and efficiency depend upon time management, and applying the GTD method to your routine tasks will help you catch up on all the things required for productivity improvement.

How can you execute the GTD method at the workplace?

The workforce should use the GTD method if the company’s success is the ultimate goal. Writing down your goals before implementing them is the first thing to do. Because writing your goals and accomplishing them later will develop a sense of creativity; moreover, it will relax your mind as you know everything you need to do is on a list. Therefore, your mind can work on innovative ideas instead of storing the data and messing everything up.

As the day begins, list everything you need to do during your eight hours in the office. Additionally, write any ideas that appear in your mind. People have ideas and forget them the next minute; to overcome this, you can note your ideas in written form, irrespective of how small an idea is. 

For instance, if you work for a digital marketing firm and an innovative idea for a campaign appears to your mind, write it down immediately and then decide whether the idea fulfills the requirements or not. Never let any idea in your mind because it is human to forget things and not remember them at the right time. 

Follow the essential five steps of GTD. 

Your brain is for creating ideas, not storing them. (David Allen). Completing work on time will reciprocate productivity enhancement. GTD steps are not restricted to any particular type of profession or designation. Everyone must line up their to-do list, from chief executive to office assistant for the day. All the people working in the office will collectively increase work efficiency. To shape up your routine, go through the five steps of the Getting things done method and align your routine. Read below the five steps that ultimately form GTD methodology.

Capture| The first step 

Write and Apprehend all the things on your mind. These things may be ideas, projects, tasks, information, etc., that you may need shortly or the calls, letters, and emails you need to read, write or send someone. 

The following deed in Capture Step is selecting some comprehensive spectrum tools. While selecting the tool, keep in mind two things:

  • The enlisting tool is with you at all times.
  • The tool is handy and easy to use.

Here is the list of the tools you might use for capturing your tasks.

  • The best tool is your cellphone because it is everywhere and at all times. You can message yourself the to-do list or write it on a notepad.
  • You can open a word notepad or sticky note application on your laptop or PC and write your data there.
  • Some people efficiently use conventional methods like writing in journals, notepads, and diaries.
  • Most people use sticky notes at the workplace and stick them to their desks. 

If you are a beginner, you must keep your listing details simple and less complex. Listing your work minimizes the pressure on your brain, as the brain always fears that it will forget something, which increases anxiety. So, make yourself at ease and use techniques to engrave your thoughts. 

The capture technique is not only for purely work-related things; instead, you can write down everything you need to do; for example, at work, you need to grab coffee before going to your desk and write that down too. It sounds silly. Right? But it will lower your stress level when you know that each thing is on your list.

Process| The second step

Some people call the process step the “clarify step” because you must clarify what to do with everything you have written in the first step. Here, it would be best to decide whether the items are actionable. 

Open your to-do list and check that what you have written is actionable. If yes, then consider the time that it takes to complete. If the action you must take requires immediate action, then do it immediately. In contrast, if the task is non-actionable or is actionable but in the future, you can do three things; 

  • Keep it 
  • Discard it
  • Delay it

 The process step clarifies your concept and ways to do the enlisted things. Moreover, you can review your ideas and enumerated items in this step.

Organize| The third step 

The third step of the GTD method is more like a planning system. In this step, you tweak and personalize your list and how to accomplish it. You can plan your to-do list according to three ways; 

  • Project wise: analyze your actions according to upcoming projects. 
  • Time-wise: set completion according to the time limit or deadline. For instance, prioritize the project task you need to submit today.
  • Contextually, monitor a task’s needs and requirements to start immediately.

Arranging things in a specific order will help you incorporate the GTD method into your work life. The third step of GTD will put you on a track to increase productivity.

Review| The fourth step

The fourth step is to reflect on what you listed and accomplish from the list. Following the previous three steps, you can watch whether you reach your short-term goal. Moreover, schedule your task in a way that will put you in a winning position. 

At the office, you can review whether everything you listed on Monday morning has been done by Friday. Mostly, it is a weekly review, but you can review your accomplishments daily. Moreover, you can set aside some things from your to-do list for future use. 

This step is about checking your control over your routine life. You can use monitoring systems and tools to check whether all the items on your to-do list are done. For example, the best EMS software (employee monitoring software) will show you in graphical form or create reports for you.

Engage| The fifth step 

In the last step of GTD, you will follow through with all your gains. Using the steps mentioned earlier, you can increase productivity as you are engaged with your activities in a better and more organized way. It will elevate your morale and never let you burden yourself. 

GTD method and Task management

Think of what a brain can do. It will control your body’s actions and send signals to all body parts so that it works perfectly. Moreover, your thoughts and thinking capabilities are your brain’s mercy. The brain can overthink and get overburdened by giving you creative ideas and finding ways to manage complex problems. Before your brain gets clogged, write all your tasks; the only thing left for your mind is problem-solving. You can even write your issues and find solutions.

Task management and the GTD method go hand in hand. Because if you follow the GTD method, you can manage all your projects efficiently. For example, if you feel overwhelmed by the workload or are bored with a task and want to switch to the upcoming task, GTD is the answer. Additionally, it saves your time and aids in time management at work. 

Effect on workplace productivity by GTD implementation 

Irrespective of your designation, GTD will change your life at work. With GTD, every day will pass with increased productivity because every day, you know what your next task is. Mostly, people feel burdened when they spend one day free and burdened themselves the next day due to a lack of task management. The following are some positive effects and points of GTD influence.

  • Divide workload and stress.
  • Employees work hard when they know they are about to reach a goal.
  • Create room for more projects and enhance productivity
  • Help you manage time and meet deadlines.

 

Final Thought 

To streamline your routine and boost productivity, adhere to the fundamental five stages of GTD by David Allen. Everyone must prepare their daily to-do list, from the CEO to the office guy. The office staff as a whole will improve effectiveness in productivity. When all the tasks are completed on time, you have time to start another project. Ultimately, it increases productivity . The GTD method is the true example of slow and steady wins the race as it teaches you to work every day until you reach the goal.

FAQs

How does the GTD method increase productivity?

Through the GTD method, you have everything to do in a list, and in every step, you accomplish something. It will organize your life, and you will make a difference at work. Hence, productivity increased.

What two things can improve productivity?

The following are the two essentials to improve productivity:

  • Time management 
  • Task management

The GTD method manages both things, as mentioned earlier, effectively. So, try the GTD method and enhance your productivity level.

What are the 4 Benefits of the GTD method?

The main advantages of the GTD method are:

  • Less stress
  • Clear and innovative mind
  • Good at problem-solving 
  • Organize your task according to time.

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