Business success significantly increases when employees perform exceptionally well and give 100%. However, the reality is that only 34% of the total US employees show their engagement with the work assigned by their employers. Interestingly, according to Gallop, 13% of employees are actively disengaged with their organizational tasks. It is also essential to mention that even the most engaged employees do not always show their full engagement with the job. In this situation, employee monitoring software is the best way to improve workers’ productivity.
Improving workers’ productivity through monitoring software has increased since the introduction of remote working and freelancing. It is because remote workers are less interested in the tasks as they are not physically part of the company. Therefore, companies do not much like remote workers, but after the Covid-19 Pandemic, it has become a compulsion to engage remote workers. However, implementing employee activity monitoring software helps companies monitor the computer activities of their remote workers.
Many monitoring solutions are in the market to monitor employee productivity. However, the issue is that business owners do not know much about these solutions. We can help them understand employee monitoring software by discussing key points that will help you get your employees back on track.
Some tips are mentioned below:
Basic Tips to Improve Workers Productivity
The most suitable and acceptable technique to improve workers’ productivity is by calculating the average labor cost divided by the employee. Another way that the companies love is by dividing the revenue by the total number of business hours. In this way, we can calculate the contribution of employees in generating sales. However, the employees do not like this measurement. What are the most common ways to calculate employees’ productivity?
Here are some techniques that help improve workers’ productivity:
1. Calculate Working hours
If you think that working hours mean an employee’s time in the office, you are wrong. It means the time, which becomes productive for the organization. Some studies confirm that 20.5% of the total employees in a company spend time in those activities which are unproductive.
2. Develop a Balance Between Administrative Tasks to Improve Workers Productivity
Here, we also need to understand the difference between administrative and project tasks. Many people think that preparing for meetings, preparing presentations, reporting a specific task, and sorting emails are important. However, the reality is that these tasks are important for the administration. We can say those tasks are the best, which help complete the project or are productive. So, if you want to improve workers’ productivity, you need to engage your employees in productive tasks and keep them away from generating reports and sending emails.
3. Online Distractions Must Be Avoided to Improve Workers Productivity
The experts confirm that using social media pages, reading newspapers, watching YouTube, and sending online messages can distract employees. However, it isn’t easy to control for most organizations. Therefore, it is necessary to use any monitoring software, whether the best free EMS software or paid employee monitoring software.
How Much Time Does Employee Need to Spend on a Typical Task?
This comparative analysis helps compare the performance of those employees who are involved in the same task. Spending time on a specific task by all the employees helps us to be the best and weakest employees. In this way, we also analyze the performance of all the employees and address the deficiencies, if any, in some employees.
- While discussing some metrics here, we also want to mention that some things cannot be calculated because we do not have the tools to generate numbers while measuring. For example, we cannot calculate team cooperation skills and self-education to improve performance and quality. However, some top-notch computer monitoring activities help reach a particular number to understand these aspects effectively.
- It is time to understand how employee activity monitoring software works to monitor employee activities by gathering data.
Using EMS to Monitor Your Employee
The best way to monitor your employees and analyze their performances is to use the best EMS software. Some companies do not want to spend money on monitoring and love using the best free EMS software. However, if you wish for effective tracking, efficient reporting, and an excellent overview, you need to be paid for productivity monitoring software. When employees know that organization is monitoring them during office hours, they start thinking about improving workers’ productivity to show their efficiency and effectiveness.
Top Features of EMS to Improve Workers Productivity
An employee activity monitoring software provides you with the following features for productivity metrics:
1. Screen Monitoring
With this feature, you can track user activity by taking screenshots, creating videos, and recording audio in real-time. When you install employee monitoring software on all the systems of in-house employees and remote workers, you can simultaneously observe what the employees are doing on a particular system. When there is some violation, the management has all the records to identify the employees who are not performing according to company requirements.
2. User Activity Tracking
This particular employee activity monitoring software feature helps you identify all the installed applications in a specific system and observe how much an employee uses a specific application. These monitoring solutions also have a keystroke logging to let you know about an employee who uses a workplace to resolve his issues.
3. Internet Monitoring
The best EMS software has the feature to monitor the websites explored by a specific employee. It also helps you know the time spent by a particular employee on a specific website.
4. USB Device Monitoring
In recent years, it has been observed that employees use a USB device to extract some vital company information from the workstation. The most advanced employee monitoring solutions block these connected devices from extracting data when you have such concerns. Ultimately this feature help prevents the company from cyber stealing.
5. User Behavior Analytics
Some productivity monitoring software also has the feature to predict user behavior after analyzing the data. In this way, a company can observe normal user behavior, identify the deviations of a specific employee, compare this data with other employees, indicate the violations, and generate results accordingly.
6. Performance Analysis
When you use comprehensive employee activity monitoring software, you can appreciate the most productive employees with special bonuses. It also helps other employees perform effectively to show their dedication to the employers and become the winner next time.
Effective Benefits of EMS Software to Improve Employee’s Productivity
Until now, we have discussed the benefits of the best EMS software, and it can be used to improve employees’ productivity. However, we need to understand that employees do not like these checks generally. They have some serious concerns about employee activity monitoring software. Even in some cases, these solutions negatively impact the minds of the employees, and they start performing less effectively. It is due to the extra pressure that they feel. Therefore, it is necessary to keep all employees on board, address their concerns, and mitigate them before launching this software.
Here are some steps that help you satisfy your employees effectively and improve worker’s productivity:
- First of all, you need to convince your employees that employee monitoring software can keep them effective and efficient all the time. This system will help management identify the best employees and appreciate them with bonuses. So, for efficient employees, using productivity monitoring software is a blessing in disguise.
- It is also important to tell them that manual monitoring creates depression and distress among employees. On the other hand, the best EMS software does not stop you from working and monitoring only when it feels something unsatisfactory in the system.
- An employee monitoring software records attendance without disturbing anyone. In this way, the conflict between the management and employees can be minimized. The reason is that this system records login and logout time as it is, and no manager or employee can complain that time has not been recorded accurately.
- Physical monitoring always creates disputes and conflicts among employees. When a manager or supervisor appreciates a specific employee, other employees call it favoritism. With employee monitoring software, we can minimize this conflict, which must be satisfactory for all the employees.
- Remote workers are not generally appreciated because the management believes that remote workers waste a lot of time. When there is productivity monitoring software, no one can blame them if they do not work.
Monitoring user activity using employee monitoring software is one of the most effective ways to improve workers’ productivity, enhance the management’s confidence in its employees, and detect and resolve issues with cyber security. By productivity monitoring software, you can analyze all the employees’ performance using the most authentic and accurate data. Therefore, it has been observed that using these monitoring solutions has become essential for medium and large-scale organizations. And we assure you that these solutions with the most advanced features will become crucial for all types of businesses in the coming years.
Many businesses do not understand the value of this monitoring software. They do not know the importance of technology in running businesses smoothly. Organizations commonly use Tracking systems, video monitoring via CCTV cameras, and telephone recordings. Still, the experts believe that it is not enough to engage these solutions. They think you cannot use these tools to monitor remote workers or freelancers. It is because there are some legal implications involved.
There are many factors on which work production depends:
- Production line
The company can improve its production by installing the required technology, including software, i.e., EMS, giving your employees opportunities to grow, encouraging them to speak openly, welcoming innovative ideas from your employees, and knowing your production line.
First, you should know: What is your employees’ productivity percentage? How much work do they do daily? Then give them work according to their ability, and take help from EMS software in dividing tasks. Encourage good performers with incentives and bonuses. They can communicate about their issues if you give them confidence.
When the output is more than the input, productivity is more. Every worker should do their part in enhancing the productivity of the company. Consequently, hard work will lead a company to success and prosperity. For example, clients asked for 5000 words from a content writer in 3 days, but he did his work in 1.5 days and started the next task. So, devoted employees will increase the company’s productivity growth