Today, technology is present in each aspect of our life. Business owners incorporate Employee monitoring software in their companies to track the workforce. Buying and installing a monitoring system is a piece of cake. However, the main technicity lies in its usage. Most employee tracking software in the digital market could be clearer to use. But the employee monitor software (EMS) has been developed in a user-friendly way. Thus, you do not need the expertise to use our software as the features are self-descriptive.
This blog aims to inform you about the usage of the EMS features. Even if there is the slightest difficulty in using EMS features, this article clarifies your every doubt.
Table of Content
1. The best EMS features and how to utilize them
1.1. Attendance report
1.3. Productivity report
1.4. Browsing history
1.5. Create roles of user management
1.6. Screenshots
1.7. Live monitoring
1.8. Website restriction
1.9. Activity log
1.10. Alarm trigger
The best EMS features and how to utilize them.
The features, functions and working of EMS are as follows:
1. Attendance report
The employee tracking application’s attendance report gives information regarding the employee’s presence and absence. It monitors the employee’s check-in and check-out timings, length of employment, and time off. The report provides a complete summary of the employee’s attendance record, enabling managers to monitor attendance patterns, identify potential attendance issues, and make decisions regarding scheduling, workforce planning, and payroll administration.
In addition, the report can increase overall attendance and punctuality by providing employees with access to their attendance records and assisting them in identifying areas for improvement.
How to generate attendance reports using EMS?
Follow the simple steps written below and generate the report.
- Open the Employee Monitor System application that is installed on your system.
- Go to Reports on the application.
- Select “Attendance reports” from the list.
- You can check attendance by adding date range, department, and user name filters.
- You can also check the overall attendance.
- Generate the Attendance report by clicking on the PDF option on the upper left side of your screen.
2. Installed software list
Through EMS, you can also check the installed software on your employee’s system. This feature helps to ensure that only work-related software and apps should be on the system. Moreover, you will know which software is helpful for the workforce and eliminate the ineffectual ones.
How can you check the “installed software list” using EMS?
Follow the steps below to check the installed software list of your employees.
- Open Employee Monitor System application.
- Go to “Installed software” on the navigation bar.
- Select the user and department.
- A list of installed software will appear on your screen.
3. Productivity report
A productivity report in an employee monitoring app gives information regarding the efficacy and efficiency of an employee’s work. It monitors and assesses the employee’s work performance, including the time spent on specific tasks, the number of tasks performed, and the quality of work generated.
The report provides a thorough summary of the employee’s work habits and performance, enabling managers to assess an employee’s performance, pinpoint areas for improvement, and make decisions on staffing, workload management, and performance assessments.
In addition, the report can help employees raise their productivity by providing insight into their work patterns and assisting them in identifying improvement opportunities.
How can you get a productivity report using EMS?
You can check daily, weekly, biweekly, monthly and yearly productivity reports with EMS. See the following steps.
- Open Employee Monitor System application.
- Go to Reports on the navigation bar.
- Select Productivity reports from the list.
- Three productivity reports will appear on your page.
- Top performer
- Low performer
- General report
- Select your desired report.
- You can check Productivity by adding the date range, department, and user name filters.
- Generate a Productivity report by clicking on the PDF option.
4. Browsing history
Browsing history in an employee monitoring app offers information on the websites and web pages an employee has viewed while using a company-owned device or connected to the company’s network. The report presents an overview of the employee’s online behaviour, including the websites visited, the duration, and the frequency of visits.
This information can allow managers to monitor compliance with corporate policies, ensure that employees use company resources responsibly, and identify potential security concerns or breaches.
How Do You Check Employees Overall Browsing History Using Employee Monitor System?
The following are the steps to check browsing history:
- Open Employee Monitor System application.
- Go to Apps and webs Reports.
- In the category bar, select web.
- You can check your Browsing history by adding date range, department, and user name filters.
- On the “active time” option, you can view the employee working duration on which website.
5. Create roles of user management.
The user management feature helps you give access to the EMS app in your organization. For this purpose, you should make roles like guest and admin. So, it would help if you permitted the control.
How to use user management to create roles in EMS?
See the following steps:
- Open Employee Monitor System application.
- Go to roles, add new roles, insert required information like Role Name, etc.
- In the neighbour tab, you can give permission to application view, create, edit and delete pages.
- Open the user’s page and give this role to the required user.
6. Screenshots
The employee monitoring software’s screen capture capability enables the employer to snap periodic screenshots of the employee’s computer screen. It gives a visual record of the employee’s computer activities. It can aid in monitoring their productivity, ensuring adherence to corporate standards, and detecting any misuse of company resources and privacy breaches.
Does Employee Monitoring System Take Screenshots?
Yes, it does take screenshots. See the following steps to know more.
- There are two types of screenshots.
- You can take screenshots on Time Interval.
- You can take screenshots of Violations.
- Go to Screenshots.
- You can set the interval on which a screenshot is taken.
- Also, you can set screenshots of violations of access to a restricted site and violations of any permission (Restriction).
7. Live monitoring
Live monitoring will show the employee’s screen; you can see what they are doing anytime.
How do I Check Live Monitoring Using Employee Monitor System?
- Open Employee Monitor System application.
- Go to the dashboard from the navigation bar.
- Select live Monitoring from the list.
- Select the employee, and you can view his screen.
8. Website restriction
The ability of an employer or administrator to restrict or prevent access to particular websites on employees’ devices at work is referred to as the “website restriction feature” in employee monitoring apps. This feature is utilized to restrict employees from accessing non-work-related websites during working hours and to prohibit access to sites deemed unsuitable or hazardous.
The functionality may enable administrators to build lists of permitted and forbidden websites, as well as monitor and log the website activity of employees for compliance and productivity purposes.
How Do I Restrict Websites Using Employee Monitor System?
Read the following steps:
- Open Employee Monitor System application.
- Go to Restrictions in the navigation bar
- Select Websites from the list.
- Click on New.
- Select the username.
- Paste the URL that you want to restrict.
- Click on the save button.
Note: Not only the website but Admin can also restrict a domain from the Domain Restriction page
9. Activity log
The “activity log feature” of employee monitoring software refers to the software’s capability to monitor and record the actions and activities of employees on their work computers and devices. It can include information about visited websites, accessed files, sent and received emails, and other computer-related actions.
You can utilize the activity logs for various objectives, including enhancing employee productivity, verifying adherence to corporate standards, and detecting potential security concerns. An administrator or manager can typically analyze the logs to develop reports or uncover employee behaviour trends.
10. Alarm trigger
The “alarm trigger” is an option or feature on employee monitoring software that allows an administrator or manager to get an alert or message when certain specified events occur on an employee’s device or computer.
For instance, an administrator can be alerted if an employee accesses a forbidden website, spends a specific amount of time on a non-work-related task, or downloads a non-work-related huge file. You can use this functionality to detect and respond swiftly to potential security concerns or policy infractions, ensuring that staff remain focused and productive.
Depending on the specific employee monitoring software, the nature of the alarm and the mode of notification (email, pop-up, or audible alert) may differ.
How do you know when an employee tries to reach a restricted site?
The alarm trigger is a set of violations alerts behaviour. The following are the steps for you to check the alarm trigger:
- Open Employee Monitor System application.
- Go to Settings on the navigation bar.
- Select the alarm trigger from the list.
- While setting an alarm trigger, a popup screen will appear, and there are three options. Users can also turn on/off any trigger.
- Pop-up: A message you will add in the description will appear on the user’s screen after each violation.
- The screenshot will be taken after each violation.
- Email can be sent to the added email addresses. Admin can add more than one email address separated by “,” or “;”.
